VIMA helps UK therapists in private practice manage clients, sessions, notes and payments — built with GDPR compliance at the forefront.
No credit card required · Cancel anytime · GDPR compliant
VIMA
Wellness Dashboard
Sessions today
6
Payments
£420
Tasks due
3
June 2026
Sessions today
Designed with therapists in mind
Client data handled securely and in line with UK data protection standards.
Built for therapists, not tech experts — so you can focus on your clients.
A flat monthly rate, with no hidden costs or per-client charges.
★★★★★ Trusted by therapists across the UK
BACP · UKCP · BPS · NCS
Built specifically for UK therapists in private practice — not adapted from generic software
Book and manage sessions with a calendar built for therapy practice. Day, week and month views with colour-coded session status.
Write or voice-record session notes that automatically save to each client's profile. Never lose a note again.
Track payments, send payment links and see outstanding balances at a glance. Get paid faster with less awkwardness.
Everything you need to know about each client in one profile — notes, session history, documents and payment records.
Store consent forms, intake documents and client files securely in one place. Accessible whenever you need them.
VIMA automatically generates tasks when notes are missing or payments are outstanding — so nothing slips through the cracks.
As a therapist, your clients trust you with some of the most sensitive information imaginable. VIMA is built with that responsibility in mind. Your data is stored securely on EU servers, never shared with third parties, and fully compliant with UK GDPR. You remain in full control of your client data at all times.
Sign up in under 2 minutes. No credit card needed for your 14-day trial.
Import or add your clients manually. Set up takes minutes, not hours.
Book sessions, write notes, track payments. Everything in one place from day one.
No hidden fees. No per-client charges. One flat monthly price.
14-day free trial — no card required
After your 14-day trial, £13/month keeps everything running. Cancel any time from Settings.
★★★★★
"I used to spend Sunday evenings catching up on admin. Since switching to VIMA I get that time back. The session notes feature alone is worth it."
Sarah M.
Psychotherapist, London
★★★★★
"Finally a practice management tool that understands how therapy actually works. The client profiles are exactly what I needed."
James T.
Counsellor, Manchester
★★★★★
"The payment tracking has transformed how I handle invoicing. No more awkward conversations about outstanding fees."
Dr. Priya K.
Clinical Psychologist, Edinburgh